Document Management | Swift, Secure, Simple
Margolis offers a simple unified document storage and retrieval system that enables companies to store and distribute documentation as well as retrieve any document from a single storage point. Too often in business time is wasted searching for material that is distributed amongst a variety of storage platforms that not only creates unnecessary duplication, but also increases the risk of a security breach.
We offer a solution that asks two simple questions:
- 1What type of document is it?
- 2What label would you like to use to identify it?
By seamlessly integrating Canon’s suite of software solutions into your existing company network, we are able to eliminate the need for old-fashioned hierarchical storage structures, so that your business only ever needs one place to store, search, distribute and secure all your documents.
On average, office workers spend over 50 minutes per day trying to find information. This is not only frustrating, it's a drain on productivity. The Therefore™ solution from Canon gives everyone instant and secure access to all the information they need. Documents can be automatically routed and tracked through a business to increase process efficiency. · Secure and effective storage and retrieval · Instant access to critical information · Increased productivity and improved regulatory compliance
Easy filing with Therefore™
Therefore™ enables you to structure all of your business-critical information. With it, you can search, retrieve, view, sort, group and distribute documents; you can instantly capture, organise and access any content as well as design automated workflows in order to streamline critical business processes. Therefore™ is easy to use, meaning that staff require minimal training and resulting in a far more efficient way of working.
Electronically file all types of information
With Therefore™, format and source aren't issues. Everything is effortlessly manageable.
Regulatory Compliance
To help your business meet document compliance regulations, the Therefore™ server automatically applies a digital signature to every document.
Fit for your business
Therefore™ is totally scalable. With no customisation or programming required it can be typically implemented in no more than a week including full training. Administrators can be assigned to centrally configure and define business rules.
Sending a document can be slow and frustrating, especially when you have no idea whether your document has arrived. With our secure Document Distribution solution you can share important documents with colleagues and business partners instantly. Whether you’re sharing with one person or a group, you can be confident that the process will run smoothly and that they can work with your document without delay.
There’s a smart and simple way to create and manage scanned documents. eCopy is an easy to use system for managing any type of paper documents into an electronic format that effortlessly integrates into all business applications. It connects our Canon multi-functional devices to your company’s e-mail and other networked enterprise applications, for low-cost, easy, instantaneous distribution and management of electronic copies of paper documents in black & white or colour.
With eCopy connected to your Canon device, you can make working more productive and processes more effective, reduce distribution costs significantly and make information more secure – helping everyone work together more efficiently.
Fast Communication
eCopy creates and distributes critical documents as PDF or TIFF files at local network and Internet speed.
Security and Compliance
Your documents stay secure with the built in 128-bit encryption software allowing you the option to create a secure audit trail.
Increase ROI
eCopy dramatically reduces costs, enhances productivity and efficiency and improves your ROI by eliminating courier costs, enabling the sharing of information and creating an on-ramp to document management system.
Are all those printouts each day really necessary? Do you know who is printing what and whether they are using the most appropriate devices?
Our Document Accounting solution enables you to keep a tight control on your print output. You can monitor who is printing what, where and how, and automatically re-route print jobs to the most cost-effective devices. We can devise a strategy for you to control the way your documents are printed, so that you save your company money.
uniFLOW Output Manager
Accurately measure usage and cost by user, workgroup or department with uniFLOW Output Manager from Canon. Detailed reporting means you can make the most effective use of your output resources, by minimising costs and strategically placing devices in areas where they are most needed. It's both modular and configurable, so it can be adapted to fit the needs of a wide range of businesses or even departments
Take control of your print output
uniFLOW Output Manager is more than just a print analysis and reporting solution – it's a way of gaining total control over your print. In the office, its re-routing capability allows you to redirect print jobs to the most cost-efficient device based on size and quality. It can also divert output to alternative devices in the event of a problem, so that staff productivity is not affected.
In corporate reprographic departments the load balancing capability allows you to distribute print jobs across several different output devices, ensuring optimal efficiency and utilisation.
uniFLOW Output Manager also includes a number of additional features, such as Secure Job release, Desktop Accounting, Clustering and Job Ticketing, designed to provide you with the ultimate in print and cost control.