THE PAPERLESS OFFICE: MYTH? … OR MYTH?
The paperless office is an idea that has been floated for years. Is it a reality? Not really. Is it likely to happen soon? Probably not. But why? What is it about our love of paper and can we wean ourselves off this precious resource? The idea of the paperless office is sound. Paper [...]
HOW DOCUMENT MANAGEMENT CAN HELP COMPANIES TO SURVIVE THE RECESSION
Last week, the UK economy officially slid back into a recession. After a fall in output for the second consecutive quarter, the country has now officially succumbed to the much-predicted double-dip recession. With this in mind, now is the time for all companies to take a long hard look at how they do business. [...]
7 REASONS TO IMPLEMENT A DOCUMENT MANAGEMENT SYSTEM
It’s January, a month for resolutions; a time for clearing out and storing away; a time for starting afresh. So, like many others, your employees have probably just finished last year’s archiving (or maybe last week’s or last month’s if you work for a very large organisation). If it’s a painful, arduous process, then [...]
A DAY IN THE LIFE OF A PIECE OF PAPER
Hi, I’m Doc. I’m a piece of paper. Boy, I’ve had a hard day today. Want to hear about it? It all started when I was abruptly seized – along with my neighbours – from out of the pristine ream I was languishing in. We were unceremoniously fanned at both ends, then banged along [...]
HOW TO DEVELOP A CORPORATE DOCUMENT MANAGEMENT STRATEGY
Large companies can have thousands, sometimes millions, of documents in use at any one time – and many times more than that in archive. Their many departments, across several offices or branch locations, all use different documents in varying formats. Documents are a company’s assets; they are vital in informing the business decisions that [...]
INVOICE PROCESSING. WHY ARE SO MANY COMPANIES IMPLEMENTING A SOLUTION?
On average, it takes 17 seconds to manually enter an invoice into an accounting system assuming only a few fields need to be keyed. This does not include any manual sorting or handling time. Keying in information from paper invoices is still the most time consuming and costly activity in accounting departments, yet it is [...]
THE BENEFITS OF USING A DOCUMENT MANAGEMENT SYSTEM (DMS)
DMS benefits break down into two main types; tangible and intangible. Tangible are those things that can be measured in the sense that the benefit can be quantified. Intangible are things that its going to be hard to measure and attribute to the use of a DMS, but are nevertheless known benefits. Tangible benefits [...]
INTRODUCING DOCUMENT MANAGEMENT IN TO YOUR ORGANISATION
Embracing new technologies, like document management, may seem like a daunting process however modern systems are simple to use and modular in design. This means you can get started quickly and begin to solve real business problems straight away, more advanced workflow based solutions can then be evolved over time. For example, maybe you need [...]