DOCUMENT MANAGEMENT

Document management solutions to capture, manage, and distribute information in seconds. Increase productivity by automating business processes.

Therefore™ Document Management will produce real savings in time and money to your business and help you maintain low overheads in the long term storage of your company documents and related digital information. With desktop and web access Therefore™ can make all this information truly portable.

Easy filing with Therefore™

Therefore™ Document Management software enables you to manage your business-critical information. Search, retrieve, view and distribute documents  instantly. Capture, organise and access any content and design automated workflows to streamline your business processes. Therefore™ is easy to use and surprisingly affordable. Contact us for more information.

Electronically file all types of information

With Therefore™ software, format and source aren't issues. Everything is effortlessly manageable.

Regulatory Compliance

To help your business meet document compliance regulations, the Therefore™ server automatically applies a digital signature to every document.

Fit for your business

Therefore™ Document Management is totally scalable. With no customisation or programming required it can be typically implemented in no more than a week including full training. Administrators can be assigned to centrally configure and define business rules.

Seamless integration with Microsoft® SharePoint® 2007

Microsoft SharePoint customers can benefit from seamless integration with Therefore Document Management™, improving the capture and management of business-critical paper based information. Therefore™ sits beneath SharePoint to formalise the indexing and storage of documents. This means customers continue to enjoy the user interface and functionality of MS SharePoint, but gain the additional benefits of effective document capture, storage and integration provided by Therefore™. It also reduces the size of the SharePoint database, which allows it to keep running at top speed, irrespective of data volume.

On average, office workers spend over 50 minutes per day trying to find information. This is not only frustrating, it's a drain on productivity. The Therefore™ solution from Canon gives everyone instant and secure access to all the information they need. Documents can be automatically routed and tracked through a business to increase process efficiency. · Secure and effective storage and retrieval · Instant access to critical information · Increased productivity and improved regulatory compliance

 

Workflow

When a piece of paper travels around the office, who decides which route it takes, how long the process takes, and what tasks are performed?  It’s often difficult to know where the original document is and what the impact is when it gets held up somewhere in the process. Therefore™ Integrated Workflow helps you control all of these variables, allowing business processes to be optimised.

Not only does this save time and money, it helps heighten security and transparency of the process. Therefore™ Business Edition includes workflow functionality and a drag and drop visual workflow designer, which makes it simple to setup and modify.

 

 

Retention

One of the major drivers for change in document management behaviours is legal compliance and the need of organisations to adopt robust document retention policies. Wrongful destruction of documents can lead to penalties in both civil and criminal cases. On the other hand, data protection laws state that some personal information should be destroyed after it has been used. Therefore™ allows documents to be permanently deleted after a specified retention period, and allows old versions of document to be purged from the server.

 

 

 

 

Security

Access Control

Access to the Therefore™ system and documents is totally controlled by using three different levels of security. 

1. The main access to the solution is via Microsoft® Windows Active Directory system. This controls the access that users have to their documents and storage areas without the need of a second user name and password. It also makes the IT task easier to manage because rights can be assigned to either the individual or groups of users. 

2. Therefore™ security features allow the administrator to remove options from specific groups of users. This is typically used to stop users annotating or printing documents. 

3. The Rights server is a built in option that allows the use of an external table. The main use of this is to allow varying levels of access within a group. This system makes use of the active directory table first and then allows an administrator to give access to a specific file or document that wouldn’t normally be allowed.

Digital Signatures

A document’s content and origin can only be guaranteed by forgery-secure storage. A digital signature, contained on every document in the Therefore™ server, secures the authenticity of all information. During the retrieval of every document, the Therefore™ server verifies the signature to ensure the user is receiving valid information.

E-mail archiving

With Therefore™ all hard copies, electronic documents and e-mails relating to a particular job or project can be saved and archived in a structured format. This means all e-mail correspondence is available to access and review along with the documents and associated communication on any topic. This is particularly useful since a saved document often tells only half of a story. The other half is told by all the background correspondence.

End users see no difference in their Outlook® User Interface, but they will never run out of capacity.