The benefits of introducing a Document Management System (DMS) are many, with costs reduced and security heightened, as well as the obvious organisational and storage space gains. The implementation of an effective DMS can provide a significant competitive advantage in the modern business world.
Efficient Data Archiving
Most Document Management Systems enable one-click data archiving and retrieval, while indexing documents with keywords and keeping a record of changes – add, edit and delete – when and by whom. Version control and history tracking, over a long period of time, is a critical component of electronic document archiving within an Enterprise Content Management (ECM) system.
This is a particularly useful tool when attempting to manage the large volume of e-mails processed by businesses daily. A central e-mail store protects important information and attachments, keeps them organised logically and prevents your computer from being overwhelmed in terms of processing power and storage space.
DMS solutions like DocuWare also allow you to index and archive documents as you print.
Gain a Competitive Advantage
Effective Electronic Document Management (EDM) solutions, and related digital asset management, document imaging, workflow and records management systems, are not implemented widely across all industries. Therefore, those who invest in a comprehensive solution can boast a superior level of efficiency and profitability.
Improvements to staff productivity corporate-wide will help set your business apart from your competitors, so the immediate implementation of a centralised Document Management System should be seen as a priority across all industries.
For more information, speak to our expert consultants today.