What is Document Management?

What is Document Management?

According to AIIM, document management, often referred to as Electronic Document Management (EDM) or Document Management Systems (DMS), is the use of a computer system and software (desktop or cloud-based) to securely store, manage and track electronic documents and electronic images of paper-based information captured via a document scanner. This reduces paper usage within organisations and increases the availability of physical storage space.

Why Document Management?

If you find yourself inundated with paperwork and struggling to locate important files, which you cannot organise in a meaningful way, then productivity and profitability are going to suffer. Increased vulnerability to flooding, data theft and fire is also a realistic worry for many business owners. This is why more and more businesses are switching to a robust DMS to automate core processes.

Automated Secure Storage

An effective DMS ensures physical documents are scanned and automatically stored securely in one place, with everything being managed centrally. This also applies to emails and digital files, which can be automatically migrated to a system such as DocuWare. Documents are accessible anytime, anywhere and can even be viewed via your smartphone or tablet.

Increased Productivity

An easy-to-use DMS like DocuWare gives you peace of mind and more time to focus on new ideas for growing your business. A tailored DMS is a critical tool for ensuring the smooth running of your office, maximising productivity and profitability. For example, our systems allow for the easy processing of invoices, which can be signed off digitally in a fast, efficient manner – making the laborious process of chasing troublesome invoices a thing of the past!

For more information, speak to one of our expert consultants today.

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Key Benefits

  • Reduce costs
  • Save time, improve efficiency
  • Improve collaboration
  • Comply with regulations
  • Security and disaster recovery
  • Improve staff productivity
  • Automate business processes