Document Management Systems offer significant organisational benefits, which save time and improve productivity, but there are also very favourable cost implications of implementing an Electronic Document Management (EDM) solution.
Reduce Resource Wastage
An average worker in the UK uses 15,000 sheets of paper every year and spends 30-40% of their time searching through physical and electronic documents for the information they need. Creating and storing paper documents is expensive. The paper alone costs approximately £170 a year per person, not to mention the cost of filing cabinets, shelving, archive boxes, folders, printing, copying and toner!
Poorly managed information can hold businesses back in terms of productivity, profitability and gaining or retaining a competitive edge. Enterprise Content Management (ECM) reduces the amount of time wasted looking for files (18 minutes per document on average) and gives those hours back to staff to be used more constructively, like coming up with ideas to help your business grow.
Save Physical Storage Space
A 100% paper-free office is very hard to achieve, but the introduction of a digital Document Management System (DMS) can effectively create a paper-lite environment.
For an average business, document volume doubles every 3 years, which equates to an annual paper increase of 22%. EDM allows you to reduce the amount of paper and physical storage space required, which you can reclaim for other purposes, and dramatically reduces filing time and associated costs.
Increase Business Efficiency
Automated business processes and streamlined access to business-critical documents will also save time, and therefore money, and ensures a fast, smooth flow of information corporate-wide.
Cloud-based solutions can also help you reduce costs as no additional IT investment is required and there’s an inexpensive cost of ownership.
To find out how your business can reduce its operational costs, speak to our expert consultants today.