As the importance of data and information management increases, more businesses are turning to Information Governance. But what exactly is Information Governance?
The Definition of Information Governance
Information Governance (IG) has been defined as:
“The formal orchestration of people, processes and technology to enable an organisation to leverage data as an enterprise asset.”
The MDM Institute
“The process by which an organisation formalises the fiduciary duty for the management of data assets critical to its success.”
“A system of decision rights and accountabilities for information-related processes, executed according to agreed-upon models, which describe who can take what actions with what information, and when, under what circumstances, using what methods.”
The Data Governance Institute
In effect, IG refers to a policy or framework outlining acceptable behaviour for managing, organising and sharing information, data and files. This should incorporate roles, processes, standards and metrics where appropriate.
What are the Key Goals of Information Governance?
- Understand and promote the value of data assets
- Effectively resolve data related issues and create processes to prevent future occurrences of such issues
- Define and approve data strategies, policies and standards, as well as associated procedures and metrics, communicating them clearly with relevant people
- Sponsor, track and ultimately oversee the delivery of data management projects and services
- Enforce conformance to policies and standards relating to information governance
How Should IG Success be Measured?
It’s difficult to define a standard set of metrics to prove the implemented IG processes have had a positive effect, but businesses should judge success against the following:
- Has the implementation of IG practices resolved the pre-existing issues that led to the initial implementation of the practices?
- Are data standards clear and understood by those who need to be aware of them?
- Is data and information of a higher quality or of greater use as a result of the changes made?
- Do team members recognise the key roles they play in information governance within their workspace?
Measuring the Maturity of Your IG Model
Maturity can be measured by examining the importance of IG and the extent to which team members adhere to its policies by grading its prevalence from 0 to 5. 0 meaning no formal governance processes exist and 5 being a level at which data governance is perceived as a core business process. This fifth level should be the goal for any business in which data is critical to its overall success.
How Does a Cloud-Based DMS Work with IG?
Robust processes are needed to ensure the IG standards set by your business are strictly met and these processes must be adhered to and facilitated by your Document Management System. Cloud-based EDM and Software as a Service (SaaS) offers an immediate solution for safe and accessible information governance.
If you’d like to discuss cloud-based solutions like DocuWare and Iris, please get in touch with our expert consultants today. You can call us on 01689 473 683 or use our contact form. We look forward to hearing from you.