For businesses across the country, efficiently managing documents can become a very real challenge, with time and money sacrificed to badly organised documents and archives. The answer is to invest in an Electronic Document Management (EDM) solution.
Key Benefits of a Document Management System
A viable Document Management System (DMS) allows businesses to work at a greater rate of efficiency, without the security risks associated with storing physical files, e.g. flood, fire and data theft. EDM systems organise data in a way that makes them available anytime, anywhere.
Knowledge and collaboration are vastly improved. Whether you just need a simple solution to archive that one important type of document, or a complete company-wide document workflow solution, we’ll design the best software solution to meet the needs of your business.
Cost-effective Electronic Document Management
The software enables you to manage business-critical information efficiently – search, retrieve, view and distribute documents instantly across multiple sites. Capture, organise and access content and design automated workflows to streamline business processes. EDM software is easy to use, intuitive and surprisingly affordable. You can read more about the process here.
File All Types of Information Digitally
On average, office workers spend more than 50 minutes each day trying to find information. Not only frustrating, but a drain on productivity and profitability. Document Management Systems provide instant and secure access to information and allow documents to be automatically routed and tracked throughout the business. This provides secure storage and retrieval, instant access to critical information, increased efficiency and productivity, and improved regulatory compliance.
Document Management Workflow
When paper travels around the office, who decides which route it takes, how long the process takes and what tasks are performed? It’s often difficult to know where the original document is and the impact is only felt when it gets held up somewhere in the pipeline.
A digital workflow helps you control these variables and allows business processes to be optimised and automated. Not only does this save time and money, it helps improve security and transparency.
Enforce Company Standards
A DMS allows you to create document templates for sales and new business letters, proposals, quotes, invoices etc. This ensures staff in different departments (across multiple sites) are using a standardised style and format in their communication and correspondence.
Speak to our expert consultants today to find out more about our innovative Document Management solutions.