More efficient processes mean improved HR results
Resumés, contracts, transfers, recommendations, salaries, expense reports, vacation requests – that’s just the tip of the paperwork iceberg managed by a Human Resources department. And all of these critical documents must be edited, stored and retrieved in a way that is quick, reliable and absolutely confidential.
Benefits of Document Management for HR
- Only authorised staff have access
- No lost documents
- Quick retrieval of documents
- More support for employees and management
- Reduces storage space
When the pressure is on to reduce costs, even the HR department’s efficiencies come under scrutiny.
This means a growing number of tasks have to be handled by fewer employees. Meeting the latest legal requirements also adds to the workload. A way to succeed in this environment is to handle routine tasks as quickly and efficiently as possible. The key is an integrated Document Management System (DMS) and electronic personnel files.
Questions from employees, management and colleagues from accounting can be immediately answered thanks to Document Management. The time needed to research and return calls is drastically reduced.
From recruiting to mentoring, promotions to salary calculations – all of the processes handled by HR become more efficient. Employees feel more supported and management is aided daily by the DMS to make better-informed decisions. Improved job satisfaction is the natural result.
Discreet and Tamper-Free
The sensitive content of documents and the requirements of privacy laws mean that paper documents, computer files and e-mail must be handled with great care. The growing number of electronic documents and the variety of available media make it even more challenging to keep up with today’s requirements.
Being able to securely set up access rights, tamper-free electronic filing and integration with existing IT systems, all make a DMS virtually irreplaceable. Properly configured, even the system administrator cannot have access to sensitive HR records.