Schools, colleges and universities manage large quantities of paperwork across the entire educational operation, including admissions, facilities management, health and safety, course work, HR forms, student records and Ofsted reports.
A Document Management System (DMS) allows educational institutions to efficiently manage their documents and document processes by capturing and storing information in a central document pool.
Documents can be quickly and easily retrieved anywhere, anytime and from any platform. Security, auditing, version control and retention policies are easy to set up and manage. This ensures that regulatory compliance is maintained and confidential documents are only accessed by those with the authority to view them.
Data can be captured from paper and electronic documents for automatic indexing and classification. Data can be validated against existing back end systems or passed to other applications for further processing.
Electronic workflows allow information to be routed around the organisation for validation and review.
A document management system allows the education sector to reduce costs, increase efficiency, speed up access to information and improve collaboration.
- Free up space used to store documents
- Secure confidential information
- Documents are backed up as part of a disaster recovery plan
- Compliance with regulatory bodies
- Compliance with retention policies
- Version control
- Improved collaboration
- Audit trail – control over document life cycle