Electronic Document Management (EDM) provides secure storage and retrieval of documents. Robust processes and fail-proof record tracking ensure records in transition through the scanning, indexing and restructuring process can be safely recovered, with minimal delay, should they be required in an emergency.
EDM in healthcare began in the early 1990s due to an urgent requirement to improve access to medical records for administrators and medical professionals. Since then it has progressed to incorporate data entry in an electronic format, which in turn created a workflow defined as an Electronic Health Record (EHR).
Simply put, EDM in healthcare removes paper medical records and replaces them with electronic imagery, which creates the EHR. In doing so, real-time updates of patient data (from multiple hospital information systems, such as maternity, A&E, PACS, PAS, etc.) can be accessed in a secure way from a user’s desktop. This brings together all the underlying patient records and medical information in a single easy-to-navigate portal, increasing the diagnosis, treatment and cure for patients.
What Benefits does EDM bring?
- An estimated 70% reduction in health record storage space
- The provision of simultaneous 24/7 access for medical professionals to view patient health records, irrespective of location
- The ability to access information across multiple systems enables doctors and nurses to have a complete picture of a patient’s medical history
- The ability to electronically capture and retrieve important patient information from multiple trust clinical systems
- Improved multi-disciplinary access to information helps improve patient care and reduces risks
- Lower usage of paper and consumables leads to a reduction in costs
- A significant reduction in the currently high levels of administrative time spent on filing, tracking and paper records retrieval