How to Write the Perfect To Do List

Author: Richard Shaw
Posted: May 13, 2014

To do lists, we all write them.

There is no better organisational tool than a well-written to do list, but for some of us, they can be a real cause of stress if badly organised, staring at us with seemingly endless tasks. The trick to writing the perfect to do list is dependent on how you organise your day and your tasks into matters of priority. Luckily, we have the key, splitting your day and task into four distinct sections.

Highly Urgent, Highly Important

The first division of your list is a priority, everything of the utmost urgency should be placed here. This section refers to everything that is highly urgent and important and is the first port of call when you start your day.

Highly Urgent, Less Important

The second section is for tasks that need doing fast, but are of less importance and therefore will require less of your time. Smaller, daily tasks tend to end up here, behind the urgent requests coming from colleagues and clients throughout the day.

Less Urgent, Highly Important

The tasks that do not require your immediate attention belong in the third section of your list. These tasks are extremely important, but essentially can wait till when you find free time in your busy day.

Less Urgent, Less Important

Finally, the fourth section of the list is where you place the jobs that really can wait till another day. These generally carry a low importance and there is no deadline set as to their completion.

Be careful how you write your list, a 2 page document with tasks just listed in a vertical line is a daunting site, even if split into sections, so split your page into four distinct boxes (much like a window). This allows you to separate the information that you have to take in, into far more easily digestible snippets of information.

Most importantly, write your list for the next day at the end of the current day. Relieve the stress of thinking about your day throughout your supposedly relaxing evening by writing your list when the information is in front of you. Follow this guide and your day will be organised perfectly.

Do you have any tips for writing the perfect to do list? Let us know in the comments section below.